At Ray White Shellharbour City we are the undisputed industry leaders in the area of professional Property Management. We have a proven record of success and manage an impressive, ever-growing portfolio of properties. Below we have simplified the process of renting. This is your go-to reference guide for renting your property through Ray White Shellharbour City from start to finish.
How to Secure Your Tenancy
By this stage each person that wants to reside at the property would have filled out a Tenancy Application. The office has a strict policy that all applicants must view a property prior to application. When you return the application form to our office you must ensure that you have available a holding deposit.
This is required to be paid within 24 hours of your application being approved. Please note that this must be paid in cleared funds (i.e. Direct Debit or cheque). The holding deposit required is equivalent to 2 weeks rent. Should the applicant withdraw from the property within the 48 hour option period then the deposit will be refunded in full. After the option period expires, the applicant agrees that the holding deposit will be forfeited.
It’s All Yours
Once you are approved we will make an appointment with you to sign your tenancy agreement. Prior to moving in you will be required to pay a full bond, this is equivalent to 4 weeks rent. Unfortunately, no bond transfers are accepted by our office, payment of bond must be in cleared funds.
Electricity, Gas and Telephone
It is your responsibility to have all services at the property placed in your name and to arrange a final meter reading prior to vacating. Contact numbers for these services are:
It is your responsibility to arrange for your contents insurance at the new property. Contents insurance is a vital part of renting a property as it ensures you are covered in the event of an emergency or break in. Please see the form below for all you need to know on Ray White Contents Insurance.
Entry Condition Report
This is a binding document outlining the condition of your property and is very important form when you are moving into a rental property. It must be filled out by both the tenant and agent to ensure both parties agree to the condition of the property. We supply you with the Entry Condition Report when you pick up your keys at the start of your tenancy. This includes our comments; you then have 3 business days to return the completed condition report with any further comments. At the time of vacating you will be required to complete anExit Condition Report that will be compared with the entry condition report. Our office will provide this to you in due course.
OFT Guide to Renting in NSW
We keep a spare set of keys in the office. Should you have lost your keys or have locked yourself out you may collect our set during office hours. After hours our recommended locksmith can be contacted at your expense- Carricks Locksmith 4297 3663 or Scott 0417 565 240.
Only, the people originally included on your application and approved by the owner are allowed to reside at the property permanently. If a new tenant wishes to replace an existing tenant, please ensure our office is informed in order to approve the new application and complete the OFT paperwork. Please find the Application Form here.
Our office is open weekdays 9am – 5pm, Saturdays 9am – 2.00pm. Should you wish to see your property manager, please contact our office to make an appointment time that is suitable for both parties.
Direct Debit is the preferred method of rental payments. Please refer to our Paying Your Rent page.
We advise ALL TENANTS to insure their own contents as they are not covered under the Lessor’s policies.
Repairs and Request
Click to Download Maintenance Repair Request
All general repairs and maintenance must be forwarded to our Agency in writing so we can act accordingly. Provide as much information as possible of the repairs needed as well as access authorisation for the repairs to be done. Please complete the Maintenance Request Form.
After Hours Emergencies
Please see our Emergency Repairs Page for a detailed description of what is considered and emergency and a list of repairmen to call.
Paintwork on walls
The tenant agrees that no nails, screws, hooks, blue tack, sticky tape or tacks are to be fixed to the wall without the written permission of the Agent. It is our experience that when these are removed, paint and plaster damage occurs and the tenant will be held responsible.
Unless a pet is specifically approved on your lease, pets will not be allowed at the property without prior approval. Please note that in the majority of unit complexes the Body Corporate do not allow pets. You must download a Pet Application and Agreement.
As stated in your Tenancy Agreement, you are responsible for the lawns and gardens unless otherwise stated. This means watering, weeding, trimming and mowing. Seek advice from your property manager before removing any plants or pruning large bushes/trees, and take note of relevant water restrictions. We are happy to recommend a garden maintenance tradesperson if you would like to accept responsibility for costs.
Please refer to our Routine Inspections Page. We carry out routine inspections on all our properties approximately every three – four months and will advise you in writing prior to the inspection date. We will also send you a text message the day prior as a reminder. The inspections are always a good opportunity to point out any maintenance problems or other concerns you may have.
Your Tenancy is coming to an End
Breaking Your Lease
RTA Guidelines for Tenants Vacating QLD
Please refer to our Vacating Your Property page. If circumstances occur where you need to break your tenancy agreement the following conditions will apply:
• The tenant is responsible for and must pay rent until the property is re-let to a suitable tenant through our normal office procedures for re-letting; or until the end of the tenancy agreement, whichever is the sooner.
• The tenant must pay for reasonable re-letting fees being equal to the first weeks rent + GST. The tenant must also pay advertising money in advance of advertising being placed by our office.
Please refer to our Vacating Your Property page. The tenant agrees that when giving notice it must be in writing on the prescribed form – RTA Form 13 – Notice of Intention to Vacateand handed or faxed to our office. A minimum of two weeks written notice is required.
Property for sale
If during your tenancy the property goes up for sale, you will be advised accordingly. If you are under a fixed term lease, you remain in the property for the term of the lease. If you are on a periodic tenancy (month to month), the Agency must give you four (4) weeks notice to vacate the property once the property has been sold.